How do invoicing and the accounting of cloud spending paid via boleto work?
One of the biggest obstacles the finance team faces when dealing with a cloud bill paid on an international card is the absence of a Brazilian invoice (nota fiscal). Without this document, accounting requires extra processes that other national suppliers simply do not require. Understand how this changes when the cloud is paid via boleto.
The problem of a bill without a national invoice
When AWS, Google Cloud, or Azure charge directly to the corporate card, the bill comes in an international format, without a Brazilian invoice. This forces many companies to go through a process of nationalizing the fiscal document to justify the expense before accounting and the tax authorities, a manual task that consumes the finance team’s time every month.
How does the invoice work in the boleto payment model?
When cloud consumption is billed through an official Brazilian distributor, such as Ingram Micro, the invoice is issued directly in reais, with all the legal and fiscal security required for this type of operation. The document arrives together with the boleto, ready to be entered into the company’s accounting, without extra steps of translation or nationalization.
What does this simplify in practice?
Monthly accounting starts to follow the same flow used for any other national supplier of the company, with an invoice in reais, exchange rate already applied to the final amount, and no need for manual conversion during the accounting close. This reduces the time the finance team spends on this process and reduces the risk of error in the calculation of technology costs.
It also facilitates audits and accountability, since the fiscal document follows the national standard expected by auditors and regulatory bodies, without requiring additional explanations about a service import process.
Detailed cost reports, beyond the invoice
In addition to the invoice, companies that bill the cloud via boleto with CloudDog also have access to detailed consumption reports, showing exactly where the money is being spent within the AWS, GCP, or Azure environment. This facilitates cost analysis by the finance team, even without deep technical knowledge about the cloud infrastructure.
How does the operation behind the billing work?
To enable this billing model, ownership of the master account is transferred to the official distributor responsible for issuing the boleto and the invoice, a standard and secure procedure required by AWS itself for this type of billing. The company’s technical operation and data continue to work normally, without any impact on the infrastructure or on the applications in production.
The result for the finance team
Less time spent reconciling international documents, less risk of error in accounting, and an accountability process that follows the same standard used for any other national supplier of the company.
CloudDog enables billing of AWS, Google Cloud, and Microsoft Azure with a Brazilian invoice issued in reais, in partnership with Ingram Micro. Learn about our Cloud Payment via Boleto service and simplify the accounting of your company’s cloud spending.
